Effective From: Academic Session 2026–27

1. Introduction
St. Joseph’s Co-ed Sr. Sec. School, Kolar, Bhopal (“School”, “we”, “our” or “us”) respects the privacy of students, parents/guardians, employees, visitors and other
individuals who interact with the School. This Privacy Policy explains how the School collects, uses, stores, protects and shares personal information in connection with its academic, administrative and related activities.

2. Information We Collect
The School may collect information necessary for providing educational and administrative services, including:

• Student’s name, date of birth, photograph and contact details.
• Parent/guardian name, contact details and correspondence address.
• Academic records, examination results, attendance and disciplinary records.
• Medical and emergency information where necessary for student safety and welfare.
• Information required for admission, registration, scholarships and government/statutory records.
• Transport-related information where applicable.
• Payment and fee-related information.
• Information submitted through the School website, online forms, applications or other digital platforms.
• Photographs and videos taken during school activities, events and functions, subject to applicable permissions and requirements.

3. Purpose of Collecting Information

Personal information may be collected and used for:

1. Admission and student registration.
   2. Providing educational and academic services.
   3. Maintaining student records.
   4. Communicating with parents/guardians.
   5. Attendance, examinations and assessment.
   6. School transportation and student safety.
   7. Fee collection and financial administration.
   8. Compliance with applicable laws, regulations and directions of competent authorities.
   9. Organising school events, activities and programmes.
   10. Maintaining school security and safeguarding students.
   11. Improving School administration and services.

4. Use of Photographs and Videos

Photographs and videos may be taken during school activities, events, celebrations, sports programmes and other official functions.

Where appropriate, such  photographs or videos may be used for legitimate School purposes, including School publications, newsletters, displays, website content and official social media  or promotional material, subject to applicable law and consent requirements.

5. Sharing of Information
The School will not ordinarily sell or commercially trade personal information.

Information may, however, be shared where reasonably necessary with:

• Government and regulatory authorities.
• Education boards and examination authorities.
• Service providers assisting the School with authorised administrative or educational functions.
• Medical or emergency service providers where necessary for student safety.
• Parents/guardians or authorised representatives where appropriate.
• Law-enforcement authorities where legally required.

The School expects third-party service providers handling personal information on its behalf to maintain appropriate confidentiality and security safeguards

6. Protection of Personal Information
The School takes reasonable administrative, technical and organisational measures to protect personal information against unauthorised access, alteration, disclosure, misuse, loss or destruction.  However, no electronic or physical method of storing or transmitting information can be guaranteed to be completely secure.

7. Retention of Information
Personal information will generally be retained for as long as necessary for educational, administrative, legal, regulatory, financial or record-keeping purposes.
Records may be retained for longer periods where required by applicable law or legitimate institutional requirements. 

8. Children’s Privacy
The School recognises the importance of protecting children’s personal information.

Information relating to students will be collected and processed primarily for educational, administrative, safety, legal and welfare purposes and will be handled with
appropriate care.

Parents/guardians may contact the School regarding concerns about the handling of their child’s personal information.

10. Accuracy of Information
Parents/guardians and other individuals providing information to the School are requested to ensure that the information supplied is accurate, complete and up to date.

Any change in contact details, address, medical information or other important student information should be promptly communicated to the School.

11. Privacy Requests and Complaints
Parents/guardians or other individuals may contact the School regarding questions, concerns or requests relating to their personal information. The School will review such requests in accordance with applicable law and its administrative procedures.

12. Policy Updates
The School may update this Privacy Policy from time to time to reflect changes in applicable laws, regulations, technology, School procedures or services. The updated policy will be made available through appropriate School communication channels.

13. Contact
For privacy-related queries or concerns, please contact:

The Principal
St. Joseph’s Co-ed Sr. Sec. School
Kolar, Bhopal, Madhya Pradesh
India

Note: This policy is intended as a general institutional privacy policy. The School may modify it as necessary to comply with applicable Indian laws, CBSE  requirements, contractual obligations and the specific digital services used by the School.